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ACE: New and updated PGA info posted on CBP.gov

Tuesday, March 14th, 2017

pgasseal_aceCBP has recently posted new and updated information on ACE and Partner Government Agencies on CBP.gov.

 

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Also posted on CBP.gov:

FDA Webinar – January 31, 2017fda1
The purpose of this webinar was to review updates to FDA’s Supplemental Guidance for ACE Version 2.5 and the related PGA samples. FDA also addressed trade questions during the webinar.
Webinar Recording | Transcript | Presentation | Technical Guides

 

 

Even with ACE, importers still missing mission-critical line level part/SKU reporting

Tuesday, March 7th, 2017

Now that import entry processing has completely converted to ACE, reports in the ACE portal are rapidly replacing the traditional ITRAC reports as the source of ‘truth’ for entry information.  Finally, importers have access to the single source of data that CBP relies on, and data inconsistencies are a thing of the past (hopefully).

Unfortunately, though, most importers still struggle with obtaining entry level reporting that includes the importer’s Purchase Order and part/SKU numbers at the ENTRY LINE LEVEL.  Importers need this detailed level of reporting for many purposes, including:

  • Auditing their filings
  • Reviewing their overall import activity to find anomalies
  • Researching duty saving strategies
  • Preparing reconciliation entries
  • And more…

So, while ACE reports are somewhat helpful, they still do not provide enough granularity to be readily actionable by the importer.

One solution to this issue is self-filing.  When importers bring the filing process in-house and use data to automate the process, it’s easy to file at the part/SKU level.  CustomsNow™’s ABI system features a “Product List” (aka Parts File) which can capture ALL potential CBP declarations (e.g. HTS, FTA, ADD, Assist, etc.), as well as ALL required PGA information.

At the time of entry, users either select each part/SKU from the parts file or automatically upload an entry file, and all CBP and PGA data automatically populates the entry.  Entry is reviewed and transmitted to CBP, giving the importer line level visibility.  For non-self-filers, brokers will typically either consolidate some HTS lines to ease the data entry process, or will impose heavy charges to the importer for “additional entry lines.”  Not so with self-filing.

Filing at the part/SKU line level not only leads to increased productivity and compliance, but allows for detailed reporting on demand. Some of the most popular reports used by CustomsNow™ clients are:

  • Entries by Product – Isolates all entries and entry data for a given product or SKU, giving importers the ability to report on anything (duties, taxes, release time, SPIs, etc.) at that level.  Critical detail necessary for post entry work, such as protests, prior disclosures or reconciliation.
  • Duty Allocation Report – Allows the importer’s accounting department to easily allocate duty, taxes, and fees to specific P.O.s.  Both Daily and/or Periodic Statements can be ‘broken down’ to this level for accounting purposes.
  • Daily Status Report – Provides an overall view of all active entries, including CBP status messages.  Sorting on the ETA quickly identifies shipments which have arrived but not have cleared CBP and/or a PGA.  It includes a myriad of information (ie: container, BOL, and PO numbers, etc.) so that the reviewing party can quickly isolate shipments which may be of concern.

Please contact us if you would like to learn more about our Parts File/Products List, or any of our other ABI solutions.

partsfile-03

 

ACE implementation winding down

Friday, February 24th, 2017

seal_ace

After several tumultuous years there is finally a light at the end of the ACE tunnel.  The next significant release falls into the “Post Release” bucket and covers drawback, liquidations, duty deferral, reconciliation, eBond, as well as a few more housekeeping measures.  This release, originally scheduled for January 14, 2017, was postponed in order to provide the trade with more time to code and test the changes.  CBP has not announced a deployment date.

Beyond these updates, the ACE Deployment Schedule lists only “TBD: Mandatory use of ACE for electronic filing of remaining PGA data, pending PGA regulatory updates” as outstanding work to be done.

Many in the trade are enjoying the respite from the barrage of changing functionality and requirements and looking forward to stabilizing their import programs while enjoying the benefits of ACE (ie: Post Summary Corrections, ACE Portal Reporting, etc.)

At CustomsNow™, our programmers, after some well-deserved down time, have returned to upgrading the functionality within our systems and we’re very excited about some of the coming enhancements including web-based functionality, the ability access our applications using phones and tablets, and much, much more.

FDA entry reject? Could be a food facility registration issue…

Wednesday, February 15th, 2017

rejected

If your entry was subject to an FDA reject, perhaps the food facility involved was not properly registered.

Per CSMS #17-000078:

FDA invalidated food facility registrations that failed to renew during the 2016 biennial registration period. In addition, food facility registration were invalidated for failure of confirmation by a US Agent and/or foreign manufacturer (registered by a third party) as required under the FDA Food Safety Modernization Act (FSMA), Section 415 of the Federal Food, Drug, and Cosmetics Act (FD&C Act) [21 U.S.C. § 350D] and in accordance with 21 CFR 1.231(a)(5) and (b)(7). (Please see related CSMS message 16-001052). [And see our related blog post]

  • If you are receiving an entry rejection for an invalid registration, you will need to confirm the status of the registration with the manufacturer. The manufacturer may check the status of their registration by logging into their FURLS Food Facility Registration Module account to verify the status of the individual registration.
  • Registrations that have been invalidated cannot be renewed and a new registration will have to be created. The US Agent or the owner must confirm the receipt of the registration within 30 days for it to be valid in the FDA reference database.
  • Failure to have a valid registered manufacturer can cause a shipment delay greater than 24 hours, therefore it is not recommended to file a prior notice if the registration is pending or use a facility registration that was invalidated due to failure to renew or confirmed by the US Agent/Owner.

ACE information: For this reject the sub-reason code 112 is sent back in the SO transaction for entries, SO71 record. For Stand-Alone prior notice filings, in the PO transaction the code 112 is in the PO71 record.

  • Contact FURLS Registration Help Desk at FURLS@fda.gov or 800-216-7331 to verify the current status of the your Food Facility Registration. Please expect long wait times for phone calls.
  • Contact FDA ACE Support 24/7 at ACE_Support@fda.hhs.gov or 877-345-1101 for ACE inquiries to determine the rejection reason.
  • Contact Division of Food Defense Targeting at prior.notice@fda.hhs.gov or 866-521-2297 for assistance with valid food registrations verified by FURLS Registration Desk that may be rejecting improperly.

Three new FDA import updates

Friday, February 10th, 2017

FDA has been and continues to be a very active PGA when it comes to ACE matters:fda1

 

1.  Submission of FDA data in ACE

As discussed in a previous blog post, CBP and FDA are working to implement changes related to FDA’s Final Rule on Submission of Food and Drug Administration Import Data in ACE  and corresponding Supplemental Guide. The first deployment occurred on January 5, 2017, and a second is to occur today.

2.  Common FDA rejects in ACE
In an effort to keep the trade community aware of how ACE is progressing for FDA transmissions, FDA has identified the most common FDA (bucket 2) rejects.• Invalid Product Code• Invalid Food Facility Registration Number• Mismatch between Food Facility Registration and Manufacturer

• Invalid state/zip code combination

• Foreign Consignee

• Duplicate Entry

• Missing or incomplete entity address

For specific information related to the various FDA error codes, please refer to FDA’s Error Guide.

3.  FDA Requirements Change for Medical Devices, IUC 081.005

The requirements for transmitting medical device constituent parts for drug-device IND combination products, Intended Use Code 081.005 have been changed.

The following Affirmations of Compliance for IUC 081.005 are now conditional: DEV, DFE, LST. These Affirmations of Compliance are in addition to DA and IND, which are already indicated as conditional. This change will be reflected in the next version of FDA’s Supplemental Guide

 

For questions on any of the foregoing, contact FDA ACE Support

ACE_Support@fda.hhs.gov or 877-345-1101 or 571-620-7320

ATF imports? Big change for submission of PGA information

Monday, February 6th, 2017

atf-logo

 

From CSMS #17-000056:

Effective immediately, importers filing ATF information electronically through ACE are required to use the PGA Message Set. DIS images of ATF Forms, including Form 6 and 6A, will no longer be accepted. When the PGA message set is filed correctly, the importer will received an automatic “May Proceed” from ATF, and if there are no further issues, the shipment will be released. Please note, original paper ATF Forms 6 and 6A may also be submitted to the ports of entry. For further information about PGA forms and filing procedures, visit CBP’s webpage on this topic.

ACE: Free FDA webinar 1/31 to review Supplemental Guide 2.5

Thursday, January 26th, 2017

fda1

 

FDA and CBP will be hosting a webinar on Tuesday, January 31, 2017 from 1:00 pm – 3:00 pm Eastern Time to review updates to FDA’s Supplemental Guidance for ACE Version 2.5 and the related PGA Samples.  FDA will go over updates to the Implementation Guide that will go into Production on Thursday, February 9, 2017.  FDA will also address the trade’s questions during the webinar.

registernow

 

(Note: Registrants will also be able to submit questions in advance via the registration link.)

 

CBP advises to disable auto-complete functionality for ACE Portal passwords

Tuesday, January 24th, 2017

From US Customs’ January 2017 ACE Monthly Trade Update:

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Everything you need to know about PMS in ACE

Monday, January 23rd, 2017

From US Customs’ January 2017 ACE Monthly Trade Update:

Below are the preliminary (11th workday) and final (15th workday) dates for Periodic Monthly Statement (PMS). The latest date in which the “Preliminary” PMS can be requested to generate is the 11th workday of the month.

However, some companies do request their preliminary PMS to generate before the 11th workday. “Final” is the due date for the preliminary PMS. This date is also when ACE sends the Periodic Daily Statement (PDS) payment authorization message (PN Transaction) for the PMS to the Pay.gov website.

Screen Shot 2017-01-20 at 9.33.05 AM

US Customs published Cargo Systems Messaging Service (CSMS) message #17-000009 to announce the postponement of the January 14, 2017 ACE deployment. A new date will be announced in the near future.

Effective with the rescheduled date for this deployment, the final PMS will be generated to the trade community in two or three business days instead of the current one day issuance in ACE and Automated Commercial System (ACS). In ACE, the final PMS has to date been generated the day after CBP sent the PN authorization message to Pay.gov and not when the payment was transferred to CBP.

Additionally, please keep in mind that ACE Reports may not generate quickly on days when preliminary and final PMSs are generated. CBP suggests that you run and/or schedule your PMS reports during non-peak business hours and/or on days when they are not due.

For more information concerning statement processing, please review the Statements in ACE Information Notice, the Periodic Monthly Statement User Guide posted on the “ACE and Automated Systems” and “ACE Portal Training Resources” pages of CBP.gov/ACE. Questions concerning participation in Periodic Monthly Statement should be directed to the CBP Revenue Division. Users can send an email to periodicstatement@cbp.dhs.gov or contact the ACE Periodic Monthly Statement Payment Help Desk at 317-614-4545.

ACE reporting: CBP publishes updates for protest filers and more

Tuesday, January 17th, 2017

seal_aceWith the postponement of the deployment of ACE post-entry functionality, shippers now have some time to familiarize themselves with US Customs’ recent update of ACE reporting capabilities.

Specifically, the ACE Reports Team has recently deployed a new ACE Reports Workspace for Protest Filer Accounts and published new and updated ACE Reports documentation available in the “View ACE Reports Training Resources” page of the ACE Reports tool. The new report workspace and reference materials have been deployed to enhance user understanding of ACE Reports and support new enhancement made to the ACE Secure Data Portal. The new and updated items include:

  • New Protest Filer Workspace – The new Protest Filer workspace provides users access to the newly developed Protest Data Universe and the ES-403 Protest Details Report.
  • New ACE Reports Catalog for Trade Version 2016 -10 – This document provides a comprehensive inventory of all public “canned” reports currently available in ACE Reports.
  • Updated ACE Reports User Guide for Trade Version 1.1 (November 2016) – This user guide describes the steps to follow for viewing, modifying, and creating reports using the updated ACE Reports interface.

To access the new Protest Filer Workspace and review the ACE reports reference materials posted on the “View ACE Reports Training Resources” page, navigate to the “Home” tab from the ACE Reports tool. For more information on running ACE Reports, please see our series of ACE Reports Quick Training Videos on the “ACE Reports Training and User Guides” page of CBP.gov/ACE for step-by-step instructions on getting started with ACE Reports.